If you’ve ever had to plan an event, you’ll know how much effort is required in choosing the perfect venue and setting up the technology. Not to mention making it memorable for guests. But here’s the thing many of us don’t realize events are likely to generate massive amounts of waste and consume an incredible amount of energy.
It’s time to make an effort to change. People are increasingly realizing that events don’t need to have a large environmental impact. Promoting events that are sustainable, whether you’re organizing a small offsite group or a massive hybrid conference, isn’t just the best thing to do but also the smartest choice.
What are the benefits of going green for your event?
This is a number that may surprise you An average 3-day event with 500 people can generate approximately 2,835 kilograms of waste and use nearly 300,000 kWh in energy. This isn’t just a huge number but also an enormous chance to make improvements.
Today’s attendees are interested in sustainability. They want to see their favorite companies and brands walking the ethical code. You’re not only making a difference for the planet as well as showing your customers that your values go beyond the screen and stage.
Simple Waste Management Strategies to Reduce the Clutter
Let’s begin by eliminating waste. Even the tiniest of events can create lots of clutter. There’s single-use plastics and leftover food items. Also, there might be printed brochures that nobody has ever read. But with a little intention, sustainable waste management is easier than you think.
Here are a few minor adjustments that go a great distance:
1. Disposables should be replaced with compostable or recyclable alternatives.
2. Instead of printed event programs make use of apps or QR codes.
3. Give away leftovers. If you’re working with caterers you can ask them to give away excess food items to local charities.
4. Set up recycling stations in order to allow participants to dispose of objects in a responsible way.
It’s not about perfection, but progress. Every bit of waste you eliminate or reduce is a victory.
The art of managing energy like a pro (Without Becoming One)
Making smart energy choices doesn’t require you to be an engineer expert. Being aware of how much energy events use is the initial step towards change. When we talk about strategies to manage energy for events don’t mean that you sacrifice comfort or technology. It’s about being aware of the way you utilize them.
Here are a few simple ways to lower your energy use:
1. Select venues that have green certifications and alternative energy sources that are renewable.
2. Make use of energy-efficient equipment and LED lighting for displays and AV.
3. You can organize virtual or hybrid events in order in order to minimize the cost of travel and venue.
4. Make it easy. The best configurations consume less energy.
The goal is to provide an experience that’s as effective, but requires less resources.
GreenUP Checklist – Your Secret Weapon
The GreenUP Checklist is a great tool to help you start your journey. The checklist breaks each step into easy actionable steps.
This checklist is based around the United Nations’ Sustainable Development Goals which means that you’re aligned with something greater that just your particular event.
You are able to make a difference
It’s not about perfection, but about being deliberate. No matter how many steps you take, you’re helping to shift the industry toward a better future.
People will remember the great speakers, the entertaining interactions, and yes it’s a reality that your event did not feel wasteful or outdated. Set the tone with intention and make sure to show that the event is about taking care of our planet.